The Joint Long-Range Planning Committee was established in 2000 to combine the long range planning functions of the Llano County Municipal Utility District #1 and the Blue Lake Property Owners Association.

Blue Lake Joint Long Range Planning Committee Operating Procedures

The Joint Community Long Range Planning Committee, as created and authorized by the Boards of Directors of the POA & the MUD, has adopted the following Procedure For Operation and submits the same for approval by the Boards of Directors of the Blue Lake Estates Property Owners Association, Inc. and the Llano County MUD #1, to wit:

Mission & Purpose:

The Committee, established by the Llano County MUD #1 and the Blue Lake Estates Property Owners Association, Inc. has the mission of developing long range plans to be submitted to the Committee's creating bodies to guide the orderly development of the Blue Lake Community; provide for the addition or improvement of appropriate infrastructure with the Community; provide for the safety, welfare, and enjoyment of its residents; enhance the beauty of the Community; improve the general appearance of the Community through carefully considered amendments to the Blue Lake Covenants & Building Restrictions; and enhance the security of the Community residents and their property.

Membership:

The Committee shall consist of 5 residents of Blue Lake Estates as Committee members, two of whom shall be appointed by the President of the Llano County MUD # 1 Board of Directors and two of whom shall be appointed by the President of the Blue Lake Estates Property Owners Association Board of Directors, and with the current Chairperson of the POA Long Range Planning Committee initially being the fifth member of the Committee. After the initial 2 year term, the fifth member of the Committee shall be appointed alternatively by the President of the MUD Board of Directors, with such appointment to be followed by a selection by the President of the POA Board of Directors, and then in alternative sequence by the President of the MUD Board of Directors and by the President of the POA Board of Directors, ad infinitum. At least one Committee member shall also be a Blue Lake Estates resident and current member of the Blue Lake Golf Club. None of the appointees need be members of the Board of Directors of the POA and/or the MUD. In the event of a Committee member's resignation or inability to serve, a replacement shall be promptly selected by the respective Board of Directors of the organization of the Committee member resigning or unable to serve. Each Committee member shall serve for 2 years from the date of the appointment; but nothing shall prevent any Committee member's reappointment for an additional term. Any replacement Committee member shall serve the remainder of the replaced Committee member's unexpired term.

Voting:

Each of the 5 Committee members shall have one vote on any matter or issue arising during any meeting of the Committee. A majority of those Committee members present and voting at any meeting shall determine the outcome of any vote. In any emergency, the Chairperson may conduct a telephonic vote of the Committee members, which telephonic vote shall be recorded in the minutes of the next meeting.

Reports On Projects:

In order to preserve the continuous history of any assigned project and to record the progress of any discussion and/or investigation of any assigned project for future Committee members, the member(s) assigned to work on any project shall prepare a written report for the review of the full Committee, unless otherwise agreed by the Committee. The type of, length of, and detail of any written report shall be determined by the discretion of the Committee member(s) assigned to such project.

Committee Recommendations:

Upon receiving the report(s) from any members; assigned to a project, the Committee, after discussion, review, consideration, and evaluation, shall vote to recommend transmittal of such report to the POA & MUD, but any dissenting or disagreeing member may prepare and transmit a "minority" report to the POA & MUD, along with any supporting data or information. In the "majority" report, the Committee shall make its recommendations and the reasons therefor to the POA & MUD. In the event the Committee unanimously decides to make no report to the POA & MUD, then no report shall be transmitted, unless the POA and/or MUD shall have authorized the payment of the Committee's expenses (in which case a report shall be made).

Confidentiality of Committee Activities:

Until the Committee has completed its studies, the investigation and evaluation of the assigned projects to Committee members shall remain within the Committee so far as possible in order to avoid premature transmission of the Committee's activities to the general Community and to avoid the transmission of misinformation to the general Community. However, nothing herein shall be construed as any mandate or requirement that the Committee's activities, reports, or projects, or works shall ever be considered as confidential.

Officers:

As soon as possible at the first organizational meeting, the members shall nominate and elect a Chairperson, a Vice-chairperson, and a Secretary, who shall serve until July 10 of the next year. In the event of an officer's resignation or inability to serve, the Committee itself shall select a replacement from the remaining members.

Duties Of Officers:

The Chairperson shall set the agenda for the meetings, conduct all meetings, and assign to the members projects for investigation and evaluation as well as act as the go-between with the MUD and the POA. In the Chairperson's absence, the Vice-chairperson shall perform the Chairperson's duties. The Secretary shall record the meetings of the Committee in writing and before the next meeting, present those minutes to the Committee for approval and the Secretary shall prepare a written report for the Chairperson's use to inform the MUD & POA of the Committee's meetings, activities, and projects as well as prepare any press release for the BLUE LAKE NEWS.

Meetings & Quorum:

The Committee shall meet every other month (unless the members unanimously decide otherwise) on the 2"d Monday of such month (or on a date and time most convenient to the majority). A quorum shall consist of 3 members. In the event any telephonic vote is required, the Chairperson shall telephonically contact or attempt to contact each member but a quorum of 3 members shall still be required on any telephonic vote.

Attendance At Meetings:

Each member shall make every effort to attend all meetings of the Committee, but if unable to attend shall notify the Chairperson or Vice-Chairperson, setting forth the reason for the member's absence. The remaining members present at such meeting shall vote as to whether the absent member's reason for absence shall be an "excused" or "non-excused" absence. Any member with more than 4 "nonexcused" absences within a 12 month period shall be deemed to have resigned from the Committee and shall be replaced without delay.

Expenses Incurred by Members:

No member of the Committee is authorized to incur any expense on behalf of the Committee; the MUD, and/or the POA without first obtaining the consent and agreement of the Committee, which itself must first obtain the consent of the Boards of Directors of the POA and/or MUD. No expense so incurred without the Committee's prior consent-shall ever be reimbursed to any member. Any authorized expenses incurred by any member, in order to be reimbursable, shall be documented by proper invoices or receipts.

Expenses Incurred by Committee:

The Committee shall not incur any expense without first obtaining approval of the Board of Directors of either the MUD and/or the POA. Any expenses incurred by the Committee shall be documented with proper invoices and/or receipts in order to be reimbursable. The Committee shall present in writing any request to incur expenses to both the POA & the MUD Boards of Directors, if the expenditure is related to the responsibilities of each organization. Each Board shall vote to approve or disapprove the incurrence of the requested expense and shall equally pay for such expense if authorized. Should either Board decline such expense authorization, nothing shall prevent the other Board from authorizing payment of the entire payment for the requested expense. If the expenditure is related solely to the responsibilities of only one organization, then the expenditure request shall be forward to only that particular organization for approval and authorization for payment.

Assignment of Projects To Members:

The Committee shall be interested in long range planning in order to meet the challenges which may, or will, face the Blue Lake Community and necessarily involve the POA and/or the MUD. Any Committee member or any member of the Boards of Directors of the POA and/or the MUD (with the approval of the respective Board), may present any project for discussion and consideration, investigation, and/or action by the Committee. However, the Committee itself shall determine which projects the Committee shall accept. Once the Committee decides to accept a project, the Chairperson shall assign one or more of the Committee members to consider, investigate or take action on such project and shall set a deadline for the assigned member(s) to report to the Committee. Unless otherwise agreed, the assigned member(s) shall prepare a written report for the full Committee to review and evaluate, after discussion and consideration. In the event that other non-assigned member(s) disagree with such report, the disagreeing members may prepare an “opposing” report, with the Chairperson to set a reasonable, workable deadline for such “opposing” report to be presented to the Committee.

Report to the POA &MUD:

With the assistance of the Secretary, the Chairperson shall submit a written report on completed projects to the MUD & POA, which shall include any minority or opposing reports or viewpoints.The Committee shall make recommendations to the Boards of Directors of the POA and/or MUD of suggested actions for the POA and/or MUD, but neither Board shall be required to accept or act upon the Committee’s suggestion. However, in the event the Committee unamiously decides that no report shall be transmitted to the POA and/or MUD, then no report shall be transmitted, unless the POA and/or MUD have authorized payment of the Committee’s expenses (in which case a report shall be made).

Meeting Agenda:

The Chairperson shall prepare the Agenda for each meeting under the following general format:

1. Call Meeting to Order & Verify Quorum is present
2. Approve Minutes of Last Meeting.
3. Determine if any Absent Member has Excused or Unexcused Absence.
4. Old Business—Reports re Progress of any Assignments, Etc.
5. New Business—New Projects to be Assigned.
6. Adjourn, After Setting Next Meeting Date & Time.

THE FOREGOING DOCUMENT, ENTITLED "PROCEDURE FOR OPERATION" BY THE JOINT COMMUNITY LONG RANGE PLANNING COMMITTEE OF THE BLUE LAKE ESTATES PROPERTY OWNERS ASSOCIATION (POA) AND THE LLANO COUNTY MUD #1 (MUD), IS HEREBY ACCEPTED AND APPROVED ON THIS 8^th DAY OF SEPTEMBER, 2000.

	Warner Tweed President, Blue Lake Property Owners Assn	Eugene Pender President, Llano County Municipal Utility District #1

Attested By:	Gary Simons Secretary, BLPOA	Frank Southers Secretary, LCMUD #!

Visitors to Llano County Municipal District # 1 since December 2001